Cut Electronic Clutter

In the March edition of "Your Simply Organized Life" I shared a bit more about my New Year's Resolution to keep my e-mail in-boxes near zero. 

Electronic clutter, particularly e-mail, is very much like paper in that it just keeps coming at us.

Here are some super simple tips to organize your electronic files:

1) Automate Backups

Let's face it...stuff happens. Backing up your electronic files is the first step in getting organized electronically. Most people are not very good about backing up their files regularly, so buy lunch for your favorite techie (or hire a computer service company) and have them set up automated backup. This can be done with an external hard drive or a cloud solution such as CrashPlan or Carbonite. 

2) Set Up Electronic File Folders

Although search features have come a long way, I still recommend setting up electronic file folders that mirror your paper file folders (assuming those are in good order, if not, I can help). The vast majority of us need file folders in our e-mail program as well as on the drive where we keep other electronic files. For digital photos, set up file folders based on how the photos will be used (i.e. by subject or time). 

3) Delete Early and Often

While a ton of files on your computer is not exactly like a cluttered desk, the key issue in both cases is retrievability. The only reason to keep anything (electronic or otherwise) is to be able to somehow use it or refer to it in the future. The more you let go of, the easier it will be to find what you really need. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. For more organizing tips and Carolyn's free "Secrets of a Simply Organized Life" report, sign up for the April 2012 edition of "Your Simply Organized Life".

Electronics Recycling Event

Once again the Ann Arbor Public Schools in cooperation with Apple Computers and the University of Michigan is hosting two events for local businesses, non-profits and residents to safely recycle old electronics.

On May 7 and 8, 2009 from 9 a.m. to 2 p.m. local businesses and non-profits can drop off old electronic equipment for recycling at the Washtenaw Intermediate School District at 1819 S. Wagner Road in Ann Arbor.

On Saturday, May 9, 2009 from 9 a.m. to 2 p.m. local residents can dispose of old electronics for free at Pioneer High School on 610 W. Stadium Road in Ann Arbor. This is a popular event, so line up early at the Main Street Entrance. Last year the event filled 11 semi-trailers with old equipment and kept an estimated 145 tons of waste out of local landfills.

Electronics Recycling

News of this Ann Arbor, Michigan event just came through to me from fellow organizer, Michael Ann Rose. Apple is sponsoring a public event to recycle electronic items such as computers, televisions, monitors and related equipment.

On Saturday, May 10th from 9 a.m. to 2 p.m. you can bring your old electronics to Ann Arbor's Pioneer High School parking lot. Last year, they had 700 cars and are looking to beat that record. You do not have to be an Ann Arbor resident to attend. For more information contact John McMahon of Apple, Inc. directly at 734-389-5525.

It is important that these items are recycled appropriately to keep harmful substances out of landfills.