Cut Electronic Clutter

In the March edition of "Your Simply Organized Life" I shared a bit more about my New Year's Resolution to keep my e-mail in-boxes near zero. 

Electronic clutter, particularly e-mail, is very much like paper in that it just keeps coming at us.

Here are some super simple tips to organize your electronic files:

1) Automate Backups

Let's face it...stuff happens. Backing up your electronic files is the first step in getting organized electronically. Most people are not very good about backing up their files regularly, so buy lunch for your favorite techie (or hire a computer service company) and have them set up automated backup. This can be done with an external hard drive or a cloud solution such as CrashPlan or Carbonite. 

2) Set Up Electronic File Folders

Although search features have come a long way, I still recommend setting up electronic file folders that mirror your paper file folders (assuming those are in good order, if not, I can help). The vast majority of us need file folders in our e-mail program as well as on the drive where we keep other electronic files. For digital photos, set up file folders based on how the photos will be used (i.e. by subject or time). 

3) Delete Early and Often

While a ton of files on your computer is not exactly like a cluttered desk, the key issue in both cases is retrievability. The only reason to keep anything (electronic or otherwise) is to be able to somehow use it or refer to it in the future. The more you let go of, the easier it will be to find what you really need. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. For more organizing tips and Carolyn's free "Secrets of a Simply Organized Life" report, sign up for the April 2012 edition of "Your Simply Organized Life".

Donations

Source:  detroit.donatestuff.com

Purple Heart is coming to my house today. And this makes me happy. To maintain organization in your home, it is really important to let go of the things that you no longer use, love or treasure. 

Ralph Waldo Emerson said it best:

"You must let go of a thing for a new one to come to you."

In order to make donating old items really simple, here is what I do in my own home:

1) Always keep a box or bag at the ready for donations. 

I like to use medium size cardboard boxes for my donations and keep them in my closet. This makes donating items super simple. Whenever Purple Heart calls me to see if I have anything to donate (and I almost always do) all I have to do is tape up the box and put it on the front porch. 

Having a home for donations also gives me an immediate place to put items at the moment that I decide I no longer need them. These things are now out of site and no longer cluttering up my space.

2) Keep a running tally of donations for tax purposes

On a shelf near my donation box(es) I keep a simple piece of paper where I write the item and its estimated value. I always low ball the value based on how it might be priced at a garage sale. When an item goes in the box, it is added to the list. Then, when I receive the receipt from the charity, I just staple the list to the receipt and put that in my tax file. 

Due to updated tax laws, some CPAs also recommend taking photos of the items. However, do not get so bogged down in the details that you end up keeping a lot of things you no longer need. Always check with your CPA or tax preparer for specific recommendations. 

3) Have a plan

Half of the battle in getting rid of donations is knowing where to take them. I like Purple Heart because all I have to do is put the stuff on my front porch and they pick it up. They also call me periodically when they will be in my area. 

If charities make regular rounds in your neighborhood be sure to get on their calling list. This can be a great motivator to let go of your excess. If not, have a plan of where you will take your donations when they start to pile up. In the Ann Arbor area, we have a plethora of great charities that will take your gently used off casts. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. On Friday, March 2, 2012 Carolyn will be presenting "Secrets of a Simply Organized Life" with Ann Arbor Rec & Ed. There is a $25 fee for this public event. Register with Ann Arbor Rec & Ed. 

Keeping Clutter Free

Bryan from
Ann Arbor Rug and Carpet

It is one thing to get organized and another thing to stay organized. Sometimes it takes something extra to keep clutter at bay. 


A little external pressure can be motivating in the journey to be organized. This might be inviting visitors over on a fairly regular basis (as long as you do not stash everything into paper bags and hide it in an unused room!).


For me, a nearly annual ritual of having the carpets and tiles in my home professionally cleaned helps keep me clutter free. Last week, Bryan and his crew from Ann Arbor Rug and Carpet Cleaning came in to clean the usual high traffic areas and a few of the low traffic areas depending on need. 


Even though I am a professional organizer, clutter still creeps in and the floors get dirty. By playing upon my neurotic quest for a clean home, I also got rid of that huge stack on reading material on my nightstand, not to mention the massive collection of Lego blocks that had taken up residence in the living room. By having to move nearly everything up off the floor, I could no longer ignore clutter build up. 


In your journey to be organized, find something that gives you pleasure (for me it is super clean floors) and link it up with your desire to clear clutter. Perhaps you could organize a dinner party potluck or maybe do some good old fashioned spring cleaning? Just remember not to burn out and take it one small space at a time. 


Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. On Friday, March 2, 2012 Carolyn will be presenting "Secrets of a Simply Organized Life" with Ann Arbor Rec & Ed. There is a $25 fee for this public event. Register with Ann Arbor Rec & Ed. 

Cut Kid Clutter

My child's closet on a good day. 

If you have kids, you probably have kid clutter. 

As hard as I try to keep kid clutter at bay, it slowly creeps into my home time and again. At major holidays and birthdays the kid stuff strolls right in on a welcome mat. 

So, what is a busy mom or dad to do? Here are a few quick tips to help cut the kid clutter:

1. Keep a box or bag at the ready for donations. 
2. Periodically go through toys and books to see if there are any items you can add to the donation box.
3. Separate clothing that does not properly fit your child into the donation box or a bin for the next child. 
4. Whenever the chance arises (see below) let go of excess. 

Here is a great chance to donate your abundance while helping others in our community. 

The Lambs Preschool at Our Savior Lutheran Church in Chelsea, Michigan is collecting donations for their Mom's Sale to be held on Saturday, March 3, 2012 from 9 a.m. to 1 p.m. at Our Savior Lutheran Church, 1515 South Main Street in Chelsea, Michigan (next to McDonald's near I94). There is no admission fee and strollers are welcome. All items for sale come from donations. 

Gently used clothing, toys, books, games and maternity items will be accepted Sunday, February 26, 2012 through Thursday, March 1, 2012 by appointment (call 734-475-7338 and leave a message). You can also drop items off at the church without an appointment on Friday, March 2, 2012 from 12 noon to 2:30 p.m. 

All proceeds from this sale will benefit the preschool. Any unsold items will in turn be donated to Faith in Action or the Salvation Army. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. On Friday, March 2, 2012 Carolyn will be presenting "Secrets of a Simply Organized Life" with Ann Arbor Rec & Ed. There is a $25 fee for this public event. Register with Ann Arbor Rec & Ed. 

Organizing Your Tax Papers

It is that time of year again, that many dread....tax time!

This year you have until April 17, 2012 to file your taxes in the United States. With an extra day in February (yes, it is a leap year!) and two extra days in April, let's make 2012 the year that you do not have to file an extension.

For easy organizing of tax related paperwork, I recommend three basic files:

1) Annual Tax File

This can be as simple as a box or hanging file folder labeled "2011 Taxes". Employers and financial institutions are required to send financial statements (such as W2s and 1099s) by January 31st. While you are at it, make a file for 2012 as well, so you can place items inside (such as donation or property tax receipts) as they occur throughout the year.

2) Flexible Spending Account File

If you do not participate in a Flexible Spending Account (FSA) or similar program with your employer, skip ahead to item number 3. If you do participate in an FSA, be sure to organize and submit all of your claims before the grace period (typically 2.5 months) ends for your plan. This will prevent you from losing your pretax funds contributed to the account. 

3) Medical Expense File

This can be the most complex of the three tax files listed here, particularly if you have enough medical expenses to deduct from your taxes. There are many ways to organize a medical expense file. A three ring binder for each family member, organized by service date (i.e. the date you went to the doctor) is generally the easiest way. You can tally out of pocket expenses on paper in each binder or create an expense category using a computerized tool such as Microsoft Excel or Quicken.

If you have specific questions regarding taxes, always consult with a tax expert, such as a CPA. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. On Friday, March 2, 2012 Carolyn will be presenting "Secrets of a Simply Organized Life" with Ann Arbor Rec & Ed. There is a $25 fee for this public event. Register with Ann Arbor Rec & Ed. 

Your 2nd Chance: Chinese New Year

10 Chinese New Year Resolutions (photo credit:  rootsbd.com)

I love fresh starts. There is something wonderful about the possibility of starting new. 

In the January edition of "Your Simply Organized Life" (subscribe for free here) I wrote a little about new year's resolutions, including a couple of my own. However, I am finding my excitement over the new year start to wane. 

Life happens and it is natural for our enthusiasm to fade. For myself, the last two weeks have been extremely busy with preparing and presenting two seminars and unfortunately, tending to a sick child. The latter never occurs at a convenient time. 

Since today is Chinese New Year, I see the notation on the calendar as a second chance to clear the clutter and start afresh on my goals for the new year. I am not demanding perfection of myself, just progress in the right direction. 

The best thing about fresh starts is that we can do this any time. Maybe the year of the dragon is your time!

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. On Friday, February 3, 2012 Carolyn will be presenting "Downsizing Your Life" with Ann Arbor Rec & Ed. There is a $25 fee for this public event. Register with Ann Arbor Rec & Ed. 

Holiday Returns

Carolyn making a holiday return at REI in Ann Arbor, Michigan.

This past Christmas, Santa brought my family a few items that were not just right. 


With all of the extra stuff that the holidays brought to our home, things were getting a little cluttered. Leaving the packaging in place, I separated the items we really did not need.  


Then I went about gathering the receipts that I could obtain and scheduled making the returns in my calendar. 


Between appointments last week, I made my returns and even found a couple of bargains, making sure I did not bring more into the home than I left with. 


Overall, the process was super easy, especially at REI in Ann Arbor, Michigan where a fellow shopper agreed to snap a photo of me with REI team member, Matt (pictured above at left). 


I did not have the receipts for a couple of items, but it was clear where they were from. Both stores offered me a gift card credited with the lowest item price. In one case, the store credit was so low that I did not feel it was worth it to make the return (this item went into my re-gifting box). However, I accepted a gift card from the other store and will make a point to use up the credit for something that we need in the near future. 


In many cases gift cards or gift certificates do expire. Be sure to make a point of using up those gift cards in the next few months, before they expire or get lost in the shuffle. 


Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. On Saturday, January 14, 2012 Carolyn will be presenting "Simply Organize the New Year:  5 Simple Strategies to Keep Your New Year's Resolution" at the Women's Health and Fitness Day in Ypsilanti, Michigan, a free event.