Announcing an All New Website

WHAT’S NEW ON THE SITE

My morning commute.

This year I had a wonderful spring! As we move into summer, I celebrate the launch of a new website for Simply Organized Life™. This was one my big goals for 2015.

There will always be a few more small updates to be made, but it’s a lot more organized and convenient for readers. Here’s a brief overview of the highlights:

You will find the Productive Lifestyle Scorecard™ on the Start Here page. When you fill out the Scorecard on-line, I contact you personally to schedule your complementary 30 minute Discovery Session™ via telephone, Skype or Facetime.

You can also find the latest upcoming seminars and service packages listed. And now that I am back to blogging fairly regularly, you can look for specific organizing tips right here in all of my blog posts. Don’t worry, there’s a search box to narrow your results.

I hope you find the new website useful. Working toward and reaching annual goals, like a website overhaul, is so much easier with an Organized Mindset™. What does that mean?

For over 10 year now, I have been giving seminars, working with clients and sharing my organizing wisdom with readers. I feel called to this work and the longer I do it, the more I realize that getting and staying organized is about our mindsets.

In the next post over at Simply Organized Life, I will share 5 tips that can help us develop an Organized Mindset™. I would love to hear what you think!

Please note that all future posts will be at Simply Organized Life. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. To receive a free copy of Carolyn's "Secrets of a Simply Organized Life" and a monthly subscription to the e-newsletter "Your Simply Organized Life" sign up here. 

Tackling Paper Clutter

This morning I am catching up on some of my own paper clutter using these techniques, originally posted in September 2012. 

Speaking at Multiple Births Canada National Conference, Oct. 2011

Since founding Simply Organized Life in 2005, the question I am most asked is "What to do with all those pesky paper piles?"

After a busy summer filled with lots of activities outside the home, I found myself with some sizable paper piles in my office. I made the piles go away and am only left with my current project folders on my desk. Here's what I did: 

1) Set Aside the Time

Being a professional organizer, I know how to handle paperwork and (gasp) actually enjoy it. However, several rounds of house guests and our busy summer schedule kept me away from my home office where the paper piled up. At the first opportunity, I scheduled time in my calendar to deal with the paper on my desk. 

2) Just Do It

Paper piles can be pretty intimidating. It is much easier (and more fun) to check your e-mail, surf Facebook or do just about anything other than sorting through the papers. What I find works for me is to set a timer for a short amount of time (say 15 minutes) and just starting dealing with the paper pile top down. If a bill appears, I pay it. If project papers appear, I schedule time in my calendar or create a project file. Most people can handle those types of action papers, but what about those pesky papers that you *might* need to refer to in the future? 

3) Put it Away 

Everyone needs a system for those little bits of paper that we want to refer to in the future. The thing is that if we cannot retrieve those papers when we need them, what is the point of keeping them? 

I utilize a combination of paper files, like the family binder I referred to in my "Get Organized for Back to School" post, and am slowly shifting to a paperless system for other things. For my children's artwork I either take a photograph or scan the items. These things are stored by month and year with our digital photos. For other things, like interesting magazine articles or websites, I scan and save to Evernote, which I can then search at a later date.  

Source:  www.evernote.com

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Carolyn will be presenting "Spring Clean Your Clutter" at Ann Arbor Rec & Ed. on May 10, 2013. Register now with Ann Arbor Rec & Ed. Please note that Carolyn was not compensated by any vendors for this blog post. 

Spring Clean Clutter

Photo Credit:  Carolyn Anderson-Fermann

As a result of our long Michigan winters, the rebirth of spring seems so much sweeter. It's a fresh start. If you have been reading this blog or my newsletter for any length of time, you know that I love fresh starts.

Spring is a great time to give ourselves a fresh start when it comes to clutter. The thought of a traditional spring cleaning can be really overwhelming. These quick tips are intended to get you moving in the right direction without a major overhaul. 

Do you have "stuff" that is blocking your way both physically and mentally? Perhaps it is clutter on your bathroom counter that makes it difficult to clean? Or maybe those papers everywhere draining your energy? 

If you have clutter stopping you in your tracks, try these quick tips to help you spring clean your clutter:

1) Pick One Flat Surface

Select one flat surface in your home or office that really bothers you when cluttered. Now schedule time in your calendar to clear this clutter. Once you have a clear surface, declare this sacred space and set aside 5 to 10 minutes daily to maintain clarity.  

2) Shred the Old

If piles of old papers are bogging you down, do a little spring cleaning and sort out everything that needs to be shredded. From Saturday, April 13, 2013 Recycle Ann Arbor will once again be offering shredding services. The charge is $6 per banker box or $4 per grocery bag. Readers outside of the Ann Arbor area can check with their local recycling authority, credit union or bank to look for shredding events in their area.  

3) Dispose of Medicine Properly

Saturday, April 27, 2013 is National Take Back Drugs Day. Through the Drug Take Back Network, you can properly dispose of medicine on April 27th and on most days in many communities throughout the United States. Search (top left) the Simply Organized Life blog for more tips on organizing and disposing of medicine.

If you need a little extra help decluttering your home or office, please contact Carolyn to schedule a complementary telephone consultation and be your best in 2013. I work throughout Washtenaw County in person and also offer virtual services over the telephone, Skype or Facetime.

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. To receive a free copy of Carolyn's "Secrets of a Simply Organized Life" and a monthly subscription to the e-newsletter "Your Simply Organized Life" sign up here. 

Organizing Cosmetics

The Clinique counter at Macy's in Ann Arbor, Michigan.

It is Clinique bonus time at Macy's (until April 14, 2013 or until supplies last). I do not wear much make-up, so I can pretty much get by on purchasing my favorite powder and the samples from the bonus bag. 

Most of us are pretty good at stocking up on our favorite cosmetic bonuses, but not so good at letting go and organizing our make-up. Cosmetics do have a shelf life and it is important to throw out old or expired items. 

The same day I make my bonus purchase, I take everything out of its package and write the purchase date on the individual items in permanent marker. This gives me a good indication of when I need to throw out old items and how long cosmetics last in my drawer so I do not overbuy. After dating the new purchases, I throw away the old duplicates. This is also known as the "one in, one out rule" in maintaining organization. 

I keep my cosmetics laid out in a bathroom drawer in the order that I apply each item. This saves precious morning time. I also keep a makeup bag (a "free" bonus of course!) in the drawer, so that when I travel everything is easily placed in the bag. In addition to the cosmetics' bag, I have a couple of cups holding brushes, a nail file, nail polish; as well as a small organizer for lip stick, mascara and small brushes. 

This is a really easy way to organize cosmetics, which saves time and money!

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. To receive a free copy of Carolyn's "Secrets of a Simply Organized Life" and a monthly subscription to the e-newsletter "Your Simply Organized Life" sign up here. 

Mom 2 Mom Consignment Sale in April

Guest blogger, Anna Mae Trievel from Ann Arbor with Kids and Fun with Your Kid, shares her recent post on an upcoming Mom 2 Mom sale. 

The Spring Mom2MomConsignment Sale will be held at Liberty School in Saline on Saturday, April 13, 2013 from 9a-2p. The Mom2Mom Consignment Sale is a department style sale with items divided by type rather than by seller. Clothing will be sorted by size and gender making it easier for the shoppers to find what they are looking for. 

Admission is $1 prior to noon and free after noon. Sellers and volunteers receive admission to a pre-sale the night before. 

As a shopper, I like that Mom2Mom Consignment sale is sorted by department and that they verify the condition of every item. It will be so much easier to just shop from an entire section in my daughter's size than to visit multiple sellers to determine who is selling items in her size, the condition, and prices. Check out some tips for Shoppers at sale.

Recently I was sorting through some of my daughter's old toys with the intent to donate them. However, as I was sorting through them to create an inventory list for tax purposes, I realized that many of them were still in very good condition. I also knew that I have several boxes of my daughter's old clothes to sort through in our upstairs closets. So, I have contacted Mom2Mom Consignment Sale about being a seller. There are only a few sellers slots left, so if you wish to sell, you should contact them soon.

Past Mom2Mom Consignment Sale

As a seller, the Mom2Mom Consignment sale allows you to prepare and drop-off your merchandise and not man a table for the sale. As a seller, I love that I can prepare my items ahead of time and drop them off for the sale without having to sit there for the entire sale to sell my items. While they may have more rules on condition, labeling, and presentation of your items than other sales, the convenience of not being there on the day of the sale is worth it for me.

Anna Mae Trievel writes the blog Ann Arbor with Kids about family events and activities in Ann Arbor, Michigan. She recently launched Fun with Your Kid to provide information about events happening across the country or region, product reviews, travel experiences and more.

Planning and Organizing Vacation Time

Photo Credit: Carolyn Anderson-Fermann

Most of us look forward to vacation time as a special time to explore new things and be with family. If we are not careful, planning and organizing a vacation can take on a life of its own. 

Here are some quick tips to help you plan and organize your limited vacation time:

1) Pull Out the Calendar

Take out your calendar (be it paper or electronic) and map out your vacation time, taking note of major holidays like Memorial Day and the 4th of July. If you have school age children, now is the time to figure out if your kids will attend some sort of summer camp. Many summer camps have already opened enrollment. 

2) Gather Information in One Place

Before you end up with one more paper pile, now is the time to set up a system for vacation related documents and articles. If you prefer paper, this can be a simple folder, hanging file or a three ring binder.

If you are trying to limit the paper in your life, an electronic application such as Evernote is a great repository for information. I started using Evernote over a year ago and find it really useful to scan in articles on places of interest. In planning our trip to Florida last year, I set up several notes in Evernote; including a packing list, theme park tips and links to recommended restaurants. This was much easier than lugging around a guidebook. 

3) Set a Budget and Start Booking

It is a fact of life that our vacation plans are limited by time and by money. Now is the time to set a vacation budget, start saving and start booking for the best rates. 

If you need a little extra help planning your time, please contact Carolyn to schedule a complementary telephone consultation and be your best in 2013. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Do you need to conquer the clutter in your closet? Carolyn will be presenting "Conquer Your Closet" through Ann Arbor Rec and Ed on Friday, March 15, 2013. Register with Ann Arbor Rec and Ed. 

Holiday Shopping Tips

With Valentine's Day tomorrow, I thought this was a great time to share these holiday shopping tips originally published on Valentine's Day 2006. 

Here are a few brief tips to avoid the stress and rush of last minute shopping:

1) Birthdays---Write all important birthdays of loved ones in your calendar. This can be done once a year if you purchase paper calendars. If you use an electronic calendar this only needs to be done once. Set a time once a month to shop for cards or gifts.

2) Weddings/Showers/Etc.---When you receive the invitation, take a moment to mark your calendar and RSVP. While you have your calendar handy, set a time to shop on-line or in store for a gift. For best selection on gift registries, shop soon after you receive the invitation.

3) Major Holidays (Christmas/Hanukkah/Etc.)---Shopping year round can be a great way to reduce stress and spread out the expense, but only if you keep the items in one place AND keep a detailed record of what you purchase for whom. I have worked with many clients that forgot about their year round purchases and ended up shopping at the last minute anyway.

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Do you need to conquer the clutter in your closet? Carolyn will be presenting "Conquer Your Closet" through Ann Arbor Rec and Ed on Friday, March 15, 2013. Register with Ann Arbor Rec and Ed. 

Organize Paper Clutter

Who among us does not struggle to keep on top of paper clutter? An IDC survey from 2007 discovered that 95% of all information is still processed in paper form; with 45 sheets of paper being printed on average each day per employee (source: www.napo.net). 

It takes a great deal of determination and a few simple habits to conquer paper clutter at home and at work. Here are your new habits to implement:

1) Sort Daily

Take 5 to 10 minutes every day to sort through any paper that has come into your space. In the workplace, I recommend doing this at a set interval such as first thing in the morning, at lunch time or in your last hour at work. At home, I like to sort through the mail and the kids papers around dinner time. The idea here is to eliminate all the unnecessary items (i.e. junk) and deal with anything that takes two minutes or less. 

2) File Immediately

If your sort has resulted in items to file, such as monthly statements, go ahead and file those items immediately. This should take two minutes or less if you have the files set up already. If you do not have files set up, setting up a file should be part of your next habit, act weekly.

3) Act Weekly

This habit is primarily for the home, as work items will typically need to be acted upon according to deadline and priority. Set aside 30 minutes to 1 hour at least once a week to work on and eliminate your action items. If your schedule is flexible, you might opt for 15 minutes several times a week. Your action time might include paying bills, sending an RSVP or setting up files. 

If you need a little extra help getting a hold on paper clutter, please contact Carolyn to schedule a complementary telephone consultation and be your best in 2013. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Would you like to learn how to keep your family organized? Carolyn will be presenting "Organize Your Family" through Ann Arbor Rec and Ed on Friday, February 8, 2013. Register with Ann Arbor Rec and Ed. 

Organize Your Medicine Cabinet

Be sure to dispose of expired medicine properly.

It is that time of year when illnesses are going around and I know too well how important it is to have the proper medications accessible. In the spirit of planning ahead and keeping your family safe, I encourage you to organized your medicines in three easy steps:

 

1) Gather All of Your Medicines in One Place

It is best to have one place where you can store all of your medications safely. Pharmacists recommend cool, dry, dark places that are out of reach of children and pets. The other advantage is not having to search all around when you are sick.

 

Time Yourself:  This step should take about 15 minutes depending on how scattered your medicines are.

 

2) Sort

Less is more. Keep only those medications that you currently use and have not expired. It is best to dispose of (see below for disposal guidelines) expired medicines as they loose their effectiveness over time. If you have a lot of medications you can sort them by type (i.e. pain reliever) or family member and place in simple labeled cardboard boxes or bins.

 

Time Yourself:  This step should take about 15 minutes depending on how many medications you have.

 

3) Dispose of Medications Properly

Because medications can get into our water supply and in the hands/paws of children/pets, proper disposal is a must. Many communities, including Washtenaw County, have "take back" programs where you can take both prescription and over the counter (OTC) medications to pharmacies for proper disposal. If your community does not have such a program it is currently recommended that medications be wrapped in duct tape and several layers of plastic bags to prevent crushing in garbage trucks.

 

Time Yourself:  This step should take about 15 minutes depending on how far you live from a participating pharmacy.

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Would you like to learn how to keep your family organized? Carolyn will be presenting "Organize Your Family" through Ann Arbor Rec and Ed on Friday, February 8, 2013. Register with Ann Arbor Rec and Ed. 

More Goal Setting Tips

Carolyn speaking to Hebrew Day School of Ann Arbor, Michigan.

Academic studies have found that as many as 88% of people who make New Year's Resolutions will break them. While that statistic is rather discouraging, let's focus on how we can be part of the 12% who succeed in 2013. 

Here are some simple strategies to achieve your goals in 2013:

1) The Fewer the Better

Rather than setting several resolutions at once, it is better to focus on one or two obtainable goals at a time. 

2) Put it on Paper

Writing down our resolutions and viewing them daily keeps our attention on the task at hand. 

3) Break it Down

Break down your goal into doable tasks that can be scheduled on your calendar. 

Do you want 2013 to be your year for personal success? Through organization I help clients find the time to achieve their personal and professional goals. Please contact Carolyn to schedule a complementary telephone consultation and be your best in 2013. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Would you like to learn how to keep your family organized? Carolyn will be presenting "Organize Your Family" through Ann Arbor Rec and Ed on Friday, February 8, 2013. Register with Ann Arbor Rec and Ed.  

Goal Setting for the New Year

Carolyn presenting to MOMS of Northville, Michigan.

I love the fresh start that a new year offers. Over the last 12 months I have been writing a lot about goal setting, both in general and my own personal journey.

One year ago, I printed out the first page of this goal setting template from the blog Money Saving Mom and created goals for six areas of my life. Accomplishing many of the goals on that sheet has been a great source of happiness.

Speaking of happiness, in 2012 I read and was inspired by both of Gretchen Rubin's books on happiness. In 2013 I am excited to make my own "resolutions chart" breaking down my goals into daily, weekly and monthly tasks. So far, this is proving to be a great tool to move me toward my goals. 

When it comes to New Year's Resolutions, getting organized consistently ranks among the top 10. For the last 9 years, the National Association of ProfessionalOrganizers, which I am a Golden Circle Member, has sponsored Get Organized Month.

If you have resolved to "get organized" in 2013, I would love to have a conversation to discuss what that means to you. Getting and staying organized takes a bit of work, but with proper goal setting is easier than you might think. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Would you like to learn how to keep your family organized? Carolyn will be presenting "Organize Your Family" through Ann Arbor Rec and Ed on Friday, February 8, 2013. Register with Ann Arbor Rec and Ed.  

Holiday Tidy Up

Carolyn makes a holiday return at REI in Ann Arbor, Michigan.

A big part of being organized is planning ahead. I see planning ahead as a little gift to myself to make things easier in the future.

As we wrap up from the busy holiday season and look forward to the potential that a new year brings, here are a few things that you can do now to be more organized in 2013:

Holiday Tidy Up:

1. When you are ready, pack away holiday decorations in a manner that you would like to find them when it is time to decorate again.
2. Have you sent thank you notes for gifts received? Remember, done is better than perfect. So if you can only muster an e-mail thank you, that is better than no thank you at all. 
3. Did you travel over the holidays? If so, empty and pack away the luggage now.
4. If you have received gifts over the holidays, make sure each and every one of them has a home. Return (or thoughtfully re-gift) any items that were not just right and be sure that gift cards/certificates do not get lost in the shuffle.  

Here's to a happy (and organized) 2013!

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Would you like to learn 5 simple strategies to keep your New Year's Resolutions? Carolyn will be presenting "Simply Organize the New Year" at this year's Women's Health and Fitness Day, a free healthy lifestyle event on Saturday, January 12, 2013. Register at the Women's Health and Fitness Day website.  

Packing Up the Holidays

This is republished from an article originally posted on January 2, 2012. 

66 quart clear bins work great seasonal decorations.

In a previous post on accepting imperfection during the holidays, I mentioned that my husband is a get it done sort of guy. 

We used to leave our Christmas tree up beyond New Year's Day, but the last few years my husband likes getting a real tree earlier in the Advent season and by New Year's Day the tree is starting to look a little sad. I think he also likes to pack everything up during the holiday break when we feel less rushed with other every day tasks.  

No matter when you choose to pack up the holidays, here are some tips for packing and storing seasonal treasures such as Christmas ornaments, menorahs or other holiday items to avoid damage and allow for easy access. 

For seasonal decorations that will be stored in a basement, attic or garage I like to use 66 quart or smaller clear plastic storage totes (see above photo). If you already have similar sized totes or boxes, please use what you have before buying any additional items. I find that totes larger than 66 quarts become too heavy and do not fit easily on most shelving units. Cardboard boxes also work just fine, but will not protect from moisture, bugs or rodents. 

As you pack up from the holidays, wrap each item individually with bubble wrap, tissue paper or newspaper. Use what you have on hand. I like to reuse the boxes and bags that many of our ornaments came in. Always label both ends of the tote, preferably with a removable label so that the box can be re-purposed if need be in the future.

When you are packing up the holidays, think of Stephen Covey's Habit #2 from the bestseller 7 Habits of Highly Effective People,"Begin with the end in mind." Pack up your holiday decorations in a way that you want to find them when the holidays roll around again. 

Here's what Wendy Eggleston of Dexter, Michigan had to say about how we organized her holiday decorations:  "It was so nice going down to the basement and pulling out the organized, labeled bins to decorate with." 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Would you like to learn 5 simple strategies to keep your New Year's Resolutions? Carolyn will be presenting "Simply Organize the New Year" at this year's Women's Health and Fitness Day, a free healthy lifestyle event on Saturday, January 12, 2013. Register at the Women's Health and Fitness Day website.  

Christmas Break Bucket List

Remember to take time this holiday season to enjoy simple things.

This year I started a "Christmas Break 2012 Bucket List" in the notes feature of my phone. This includes things we must do (renew kid #1's passport) and things we want to do (visit area museums). 

Every year my husband and I look forward to the long break between Christmas and New Year. We have grandiose plans of how we will spend the time. And every year on January 2nd we look at each other and wonder where the time went.  

While I doubt we will accomplish everything on my list, my hope is that we can use it to prioritize our precious time with our family. My idea is to balance the "have to's" and the "want to's" by alternating our activities for each day. 

When the children go back to school in January, I can rename my list "Spring Break 2013 Bucket List" or slide the items to the list I have started for Summer 2013. 

Here's to being intentional in the way we spend our time this holiday season and every day.  

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Would you like to learn 5 simple strategies to keep your New Year's Resolutions? Carolyn will be presenting "Simply Organize the New Year" at this year's Women's Health and Fitness Day, a free healthy lifestyle event on Saturday, January 12, 2013. Register at the Women's Health and Fitness Day website.  

Preparing for the Holidays

Bringing out the Christmas decorations. 

In my home, we are busy preparing for the Christmas holiday. This year we have chosen to take a slow and steady approach in order to involve the kids as much as possible. Every weekend, we pick a small decorating project and have one outing.  

Along with the traditional holiday preparations, I have been focused on clearing clutter in our home, particularly kid clutter. Last year, I was overwhelmed by the generosity of our family and friends toward our children. Even after taking care of holiday returns, we still had a lot of new stuff.

What does clearing clutter look like in a professional organizer's home? Any outgrown clothing or toys have been passed on to the younger child, given to extended family, taken to a local resale shop or donated to charity.

I have also been letting go of my unneeded clothing and household items, such as those blankets we never use and excess belongings stored in the basement. The website www.donatestuff.com is so easy to use that I have scheduled Purple Heart to come out twice in the last  three months.

All of this clutter clearing has been enriching my life, and I hope, that of my immediate family. 

If you are preparing for Christmas, in the midst of Hanukkah or celebrate another winter holiday, my wish is that these tips will help you be just a little more organized and a lot less stressed.

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. To receive a free copy of Carolyn's "Secrets of a Simply Organized Life"and a monthly subscription to the e-newsletter "Your Simply Organized Life" sign up here.