Establishing Positive Routines

Carolyn presenting her popular seminar "Secrets of a Simply Organized Life" One of my "Secrets of a Simply Organized Life" (sign up here for a free copy) is having positive routines. Establishing and keeping positive routines is not always easy, but the benefits far outweigh the inconveniences.  Great routines can help you be more rested, get where you need to be on-time, keep up on household duties and achieve your personal and professional goals. I hope you will find these tips useful in evaluating your own daily routines.

Take a good hard look at your current routines:  note what is working and what is not working. Are you rushing around every morning, creating a stressful environment for everyone in your wake? Or is sleep deprivation making you a bit, shall we say it? Crabby?  Many families struggle with the morning routine, which really starts with a good evening routine and getting enough sleep. Here are some tips for establishing a stress free evening routine: Have a set bedtime on most evenings for both yourself and your children. Plan for any evening activities to finish a least an hour before your bedtime.  At that time, start winding down by planning for the next day, taking care of loose ends and getting ready for bed.  Lay out your clothing for the next day, so that it is quick and easy to get ready. Some may even want to prepare breakfast for the next morning.  We all have more to do than we can accomplish most days. Jot down those unfinished tasks on a notepad or in your calendar for another day.  ​Before evaluating your morning routine, make sure you are planning for the day ahead the night before. Then look at exactly where the morning routine could be improved up for a smoother start to your day. If you need help establishing your routines, contact Carolyn for a complementary consultation and consider purchasing the Simply Organized Life routine worksheet.  Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. To receive a free copy of Carolyn's "Secrets of a Simply Organized Life"and a monthly subscription to the e-newsletter "Your Simply Organized Life" sign up here.

Organize Paper Clutter

Who among us does not struggle to keep on top of paper clutter? An IDC survey from 2007 discovered that 95% of all information is still processed in paper form; with 45 sheets of paper being printed on average each day per employee (source: www.napo.net). 

It takes a great deal of determination and a few simple habits to conquer paper clutter at home and at work. Here are your new habits to implement:

1) Sort Daily

Take 5 to 10 minutes every day to sort through any paper that has come into your space. In the workplace, I recommend doing this at a set interval such as first thing in the morning, at lunch time or in your last hour at work. At home, I like to sort through the mail and the kids papers around dinner time. The idea here is to eliminate all the unnecessary items (i.e. junk) and deal with anything that takes two minutes or less. 

2) File Immediately

If your sort has resulted in items to file, such as monthly statements, go ahead and file those items immediately. This should take two minutes or less if you have the files set up already. If you do not have files set up, setting up a file should be part of your next habit, act weekly.

3) Act Weekly

This habit is primarily for the home, as work items will typically need to be acted upon according to deadline and priority. Set aside 30 minutes to 1 hour at least once a week to work on and eliminate your action items. If your schedule is flexible, you might opt for 15 minutes several times a week. Your action time might include paying bills, sending an RSVP or setting up files. 

If you need a little extra help getting a hold on paper clutter, please contact Carolyn to schedule a complementary telephone consultation and be your best in 2013. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Would you like to learn how to keep your family organized? Carolyn will be presenting "Organize Your Family" through Ann Arbor Rec and Ed on Friday, February 8, 2013. Register with Ann Arbor Rec and Ed. 

Organize Your Medicine Cabinet

Be sure to dispose of expired medicine properly.

It is that time of year when illnesses are going around and I know too well how important it is to have the proper medications accessible. In the spirit of planning ahead and keeping your family safe, I encourage you to organized your medicines in three easy steps:

 

1) Gather All of Your Medicines in One Place

It is best to have one place where you can store all of your medications safely. Pharmacists recommend cool, dry, dark places that are out of reach of children and pets. The other advantage is not having to search all around when you are sick.

 

Time Yourself:  This step should take about 15 minutes depending on how scattered your medicines are.

 

2) Sort

Less is more. Keep only those medications that you currently use and have not expired. It is best to dispose of (see below for disposal guidelines) expired medicines as they loose their effectiveness over time. If you have a lot of medications you can sort them by type (i.e. pain reliever) or family member and place in simple labeled cardboard boxes or bins.

 

Time Yourself:  This step should take about 15 minutes depending on how many medications you have.

 

3) Dispose of Medications Properly

Because medications can get into our water supply and in the hands/paws of children/pets, proper disposal is a must. Many communities, including Washtenaw County, have "take back" programs where you can take both prescription and over the counter (OTC) medications to pharmacies for proper disposal. If your community does not have such a program it is currently recommended that medications be wrapped in duct tape and several layers of plastic bags to prevent crushing in garbage trucks.

 

Time Yourself:  This step should take about 15 minutes depending on how far you live from a participating pharmacy.

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Would you like to learn how to keep your family organized? Carolyn will be presenting "Organize Your Family" through Ann Arbor Rec and Ed on Friday, February 8, 2013. Register with Ann Arbor Rec and Ed. 

Guest Post: Prioritizing You! (Part 1 of 2)

Guest blogger, Anna Mae Trievel from Ann Arbor with Kids and Fun with Your Kid, shares her tips to make sure moms remember to make themselves a priority. 

Our back to school schedule is finally set. The teacher has the classroom volunteer schedule completed and I have helped a few times. Soccer is nearly over, Girl Scouts has started and other after school activities have begun. Even if your child is not yet in school, back to school heralds a shift of weekday activities to focus on toddlers and preschoolers instead of kids home from school for the summer.

When setting your schedule, the required items always seem to make it on the calendar: school, sports, work and other commitments. But how often do “me time” events make it on the list? This is even more important when your me time activities include others or require child care, such as date night, mom’s (or dad’s) night out or lunch group.

  

Before my daughter was in kindergarten, we belonged to a twice a month playgroup for many years. Since she attended afternoon preschool, we were able to continue with the group until last fall. Last year, many of us had children headed off to school and were leaving the playgroup. We switched to a twice a month coffee group on the alternate weeks of the playgroup so that those who still had younger children could attend both coffee (with the younger kids) and playgroup. 

After taking a summer hiatus, we started back up in September. Our group is very casual in that you make it when you can. People drift in over the course of an hour and come on the weeks that they can. I love having this time on my calendar and knowing that we will get together regularly....unlike the hypothetical Mom’s Night Out that we have been discussing since our last one 15 months ago.

Anna Mae Trievel writes the blog Ann Arbor with Kids about family events and activities in Ann Arbor, Michigan. She recently launched Fun with Your Kid to provide information about events happening across the country or region, product reviews, travel experiences and more.

Zero Waste Lunch

My child's zero waste lunchbox. 

When you are organized you can do so many things that you might not be able to do otherwise. One of the things that being organized allows me to do is pack zero waste lunches for my kids. It is a small thing that makes me happy. 

My main goal for my children's lunches is to have everything together in one package, so that they can focus on eating the (mostly) healthy food that I pack. 

The photo above shows the insulated lunchbox loaded up. The ice pack (on the left) is tucked in the pouch so it can stay put at lunch and not get lost. On the other side my child has a cloth napkin, a Nalgene bottle (BPA free and made in the USA), utensils and a two tiered bento box I found on sale at Old Navy last September (also BPA free).  

Of course, an organizer's kid has to have everything labeled. This is a great example of good, better, best labeling. I used a combination of Sharpie pen, Brother P-touch and Name Bubbles labels. Except for the napkin, everything has a label, even each individual utensil. 

Bento box using silicon cups to separate food.

The second photo is an example of a lunch I packed for my kids this summer. I use silicon cupcake cups to separate the food in the bottom tier of the bento box. The top tier is just thick enough for a sandwich. This lunch contained cucumbers, tomatoes and basil from our vegetable patch. The fresh mozzarella ball is store bought. 

Last week I volunteered at the school during one lunch hour. The parent volunteer's role is to help the young kids open containers, clean up trash, keep things together and on the particular day I volunteered, it seemed that half the class had to use the bathroom during lunch. 

Even if your goal is not a zero waste lunch, make sure your kids can easily open the containers or packages in their lunchboxes. While it may seem easy for us, I opened a lot of cheese stick packages last week. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Carolyn will be presenting "Easy Organizing for Busy Families" at My Urban Toddler in Saline, Michigan on September 26, 2012 (childcare is available, check with My Urban Toddler for details). Register with My Urban Toddler by Wednesday, September 19, 2012. 

Get Organized for Back to School

Photo Source: 
http://www.getrichslowly.org/blog/2011/08/01/frugal-back-to-school-shopping/ 

I love the idea of a fresh start. If things have gotten cluttered over the summer, back to school is a great time to make a fresh start in your home. Why wait until January 2013? Here is what I am doing with my children to prepare for back to school before Labor Day rolls around: 1) Update the Family Binder If you do not have a family binder, or even know what it is, now is a great time to set one up. The family binder functions as one place where you can store all of those important papers that you will need to refer to in the future.  My family's binder is simply a three ring binder (that I already had) filled with babysitter information, school class information and information related to activities such as swimming or soccer. I like to use and reuse Avery's erasable tabs, so it is easy to switch from year to year. Take the time now to clear out the old and make room for the new.   2) Update the Calendar By now most schools will have their annual calendars posted on-line. While more detailed calendars are forthcoming, take the time now to post all those holiday breaks and random days off into your personal calendar.  Transferring the school, church or activity calendar into your own calendar as soon as it is available is a great habit to get into to make sure nothing slips through the cracks.  3) Start the Schedule Shift Most of us let our schedules slide a bit in the summer. If your kids have turned into night owls over the last two months, now is the time to slowly shift bedtimes earlier.  Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Carolyn will be presenting "Get Organized for Back to School" at My Urban Toddler in Saline, Michigan on August 17, 2012 (childcare is available, check with My Urban Toddler for details). Register with My Urban Toddler by Friday, August 10, 2012.

Travel Tips

Carolyn in Torun, Poland, circa 2005

Today's post is an oldie, but goody, originally posted on this blog in May 2006. 

Having left a corporate career in sales and lived overseas, I have traveled a lot. My last trip as a corporate road warrior had me off to Japan with all of four days notice. When I showed up at the airport my male counterparts were surprised that my only luggage was an 18 inch Travelpro carry-on and a purse large enough to hold my computer.

With a little bit of organization, you too can be jetting off to far flung places at a moment's notice. Here are my tips for packing light and enjoying the ride:

1) Pick your bags---Try to limit yourself to one small sturdy bag per person. This can even save you money with the airlines’ nickeling and diming for baggage charges these days.

2) Pack your bags---If you travel frequently, keep small sample sized toiletries in your travel bag at all times. This saves packing time and avoids forgotten items.

3) Start with your itinerary---For business or pleasure, you should have an idea of your daily travel plans. This will help you pick out the necessary clothes and shoes.

4) Get back to the basics---When traveling, stick to easy care mix and match separates or suits in the same color palette. I always try to limit myself to two pairs of shoes of the same color: one casual and one dressy.

5) Use every nook and cranny---Rolling knit items can save space. You can also pack socks and undergarments inside of your extra pair of shoes that are covered with plastic bags. Neatly folding dirty clothes inside of plastic bags saves space on the way home.

6) Relax---Don’t worry if you forget something. Unless you are traveling to a very remote part of the world, you can almost always buy what you need or wash clothes at your destination.


Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. To receive a free copy of Carolyn's "Secrets of a Simply Organized Life"and a monthly subscription to the e-newsletter "Your Simply Organized Life" sign up here. 

Avoid Organizing Mistakes (Part 1 of 3)

Summer is a busy time. 

With all the activities on the calendar and less structure, I find it more difficult to stay organized in the summer months. Does this hold true for you? 

That being said, I believe even a little organization can take us a long way in the busy month of July. 

Today I am sharing the first of three ways you can avoid the most common organizing mistakes. 

Follow these tips and you can take in all those activities guilt free, without worrying about disorganization.

Do a Little at a Time

Many of us think that if we just had one weekend (or if you're a Mom, maybe one hour) we could really get things organized. The problem with this thinking is that for most of us these large chunks of time are few and far between.

While spending a weekend on organizing can lead to amazing results, if you do not have a plan to keep the area organized, it won't be long until you are in the same predicament again. Taking baby steps when it comes to organizing is the long term way to keep clutter at bay. 

Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Carolyn will be presenting the hands on workshop "Tame the Paper Monster" at My Urban Toddler in Saline, Michigan on July 20, 2012 (childcare is available, check with My Urban Toddler for details).

Organizing Quick Tips for Families

Carolyn speaking to MOMS of Northville

On Monday, May 21, 2012 I had the wonderful opportunity to speak to the MOMS of Northville group at Northville, Michigan's First United Methodist Church. 


This was my second time speaking to this group and it was great to be asked to return! I shared my "Organizing Quick Tips for Families". 


While family life can be stressful, with a little planning you can organize your days for maximum fun. Here are my five simple tips to help your family stay on track:


1) Cherish Routines and Rituals
Simple routines and rituals will keep you organized and happy. 


2) Less is More
When it comes to your household space, the less you have the less you have to maintain.


3) Planning is Doing
Using a calendar or simple notebook to plan your time keeps the household running smoothly. 


4) Get Help When You Need It
Help can come from a family member, friend or paid expert, such as an organizer. 


5) Enjoy the Journey
Getting and staying organized is a process, not an event. Enjoy the ride!


Carolyn Anderson-Fermann is a public speaker, organizing expert and founder of Simply Organized Life. Looking for a speaker for your women's group? Contact Carolyn to learn more!